Health & Safety Policy

Foreword

This document sets out the commitment of The Campus Label LTD to high standards of health and safety, and the arrangements for achieving them. Ensuring the health and safety of all team members, artists, visitors and audiences is one of our highest priorities.

The Managing Director is accountable for all aspects of health and safety within the company, but cannot deliver this without the full cooperation of every individual in doing all they can to maintain the highest standards in their particular areas.

We are confident that all concerned recognise the need to take care for the health and safety of themselves and others, and to cooperate fully with the arrangements made by The Campus Label LTD. This policy is published in accordance with the Health & Safety at Work etc. Act 1974.

General statement of policy

The Campus Label LTD regards the promotion of health, safety and welfare as an essential objective. Our policy is to provide and maintain, as far as is reasonably practicable, a safe and healthy workplace and a safe working environment for everyone on the team. We accept responsibility for the health and safety of other people who may be affected by our activities, including artists, contractors and audiences at our events.

The main objectives of this policy are to:

• Provide a safe and healthy working environment including safe systems of work.
• Effectively manage and monitor safety arrangements.
• Increase awareness across the team of responsibility for the health and safety of themselves and others.
• Ensure a systematic approach to risk assessment and control.
• Ensure adequate resources, including competent personnel, are available to implement this policy.
• Provide all information, instruction and training as is necessary.
• Provide suitable arrangements for consultation on health, safety and welfare.

The Campus Label LTD will keep this policy up to date, particularly as the business changes in nature and size. The policy and its operation will be reviewed regularly and amended as necessary.

Responsibilities

Board of Directors

Overall and final responsibility for health and safety lies with the Board. The Board ensures that:

• The health and safety policy is effectively implemented to ensure statutory compliance at all times.
• Adequate resources are available for the provision of appropriate health, safety and welfare arrangements.
• Competent persons are nominated to provide assistance on health and safety, and that external advice is available when needed.
• Coordination and implementation of the company’s responsibilities ensures compliance with current legislation.

The Board empowers the Managing Director to act on its behalf and deal with health and safety issues on a day-to-day basis.

Competent persons (Safety Advisors)

Safety Advisors advise on statutory compliance, legal requirements and best practice. They manage the coordination and implementation of the company’s responsibilities in relation to health and safety, with suitable training to ensure capability in the role. Specifically they:

• Ensure the health and safety policy is reviewed regularly and amended as necessary.
• Ensure that notifiable injuries, diseases and dangerous occurrences are reported to the enforcing authorities as required by RIDDOR 1995.
• Ensure that statistics for all accidents, incidents, dangerous occurrences and near misses are recorded, investigated and reported.
• Audit all statutory tests and inspection records.
• Complete initial risk assessments and safe working practices, and carry out audits to ensure they are reviewed regularly.
• Distribute and make relevant health and safety information available to the team.

Human Resources

• Ensure that everyone receives the appropriate health and safety induction at the start of their work with the label, including temporary and casual workers.
• Provide appropriate on-the-job health and safety training.
• Provide a mechanism to record all health and safety training.
• Ensure safety considerations are met during recruitment and selection.
• Maintain all safety training records, notifying parties of statutory requirements.
• Ensure adequate qualified personnel are in place to maintain this policy.
• Manage the occupational health policy.

Facilities & Live Events

Because we run live events as well as office-based operations, facilities-related responsibilities extend to venues we operate in. Responsibilities include:

• Daily inspection of the workplace; any hazards or deficiencies reported promptly to the relevant manager or landlord.
• Daily checks of fire exits at all sites, ensuring they open and are unobstructed.
• Assist with routine manual handling tasks.
• Assist in the completion and review of risk assessments and safe working practices.
• Maintain the fire alarm system and related detection equipment.
• Undertake fire drills, alarm testing, manage staff fire instruction training, and maintain the fire logbook.
• Complete and review fire risk assessments.
• Ensure statutory tests and inspections are undertaken as required, with records maintained.
• Manage security functions and responsibilities at events.

Departmental & line managers

Managers have responsibility, for those team members under their charge or within their designated workplaces, for:

• Ensuring everyone in their designated area is aware of potential hazards, the fire evacuation procedure, first-aid arrangements and accident reporting procedure.
• Ensuring everyone receives appropriate induction and on-the-job training.
• Ensuring safety arrangements are effectively implemented for all activities under their control.
• Reporting RIDDOR-notifiable injuries, diseases and dangerous occurrences.
• Instigating corrective and preventative action programmes after accidents and incidents.
• Conducting regular inspections of safety arrangements and work practices.
• Ensuring appropriate PPE is provided, used and regularly inspected.
• Adopting risk assessments and safe systems of work, revising them as required.

Consultation & communication

A Health and Safety Committee advises on and keeps under review the health and safety policy and arrangements to secure the safety of the team, artists, contractors, visitors and audiences. The committee:

• Advises the company on all matters of safety and makes recommendations for compliance.
• Keeps the implementation and effectiveness of the policy under review.
• Advises on and reviews measures for the promotion and awareness of safety.

Composition: Managing Director (Chair), Facilities lead, HR lead. Other team members may be invited to attend when relevant.

Everyone on the team

Every individual has a legal duty to take care of their own health and safety, and that of others who may be affected by their acts or omissions, to cooperate with management to achieve a healthy and safe workplace, and a duty not to interfere with or misuse equipment provided in the interests of health, safety or welfare. Specifically:

• Work in accordance with the training and instruction given.
• Follow the safety arrangements and rules established for work activities.
• Make use of all safety equipment provided.
• Advise your manager of any safety hazards, deficiencies, accidents, dangerous occurrences or near misses.
• Do not undertake any task for which authorisation or training has not been received.
• Maintain a clean and tidy workplace.

Breaches of safety rules or interference with safety equipment will be treated as a serious disciplinary matter.